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Inventory keeps you from running out of materials mid-job or losing track of what’s on the shelf. Tia holds one catalog of everything you sell and stock, tracks the quantity on hand, and surfaces what’s running low before it stops you. The toolset is small on purpose — ask in plain words and Tia handles the counting.

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The catalog

Your catalog holds both physical products and the services you sell. Tia matches items by name, so you don’t need a code to find one.
  • Find an item — “do we stock 20mm copper pipe?” fuzzy-matches the item and shows you what it knows.
  • List the catalog — “what’s in our catalog?” lists products and services together.

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Stock state

Ask about any item and Tia returns its full picture in one reply.
  • Check on hand — “how many AC filters do we have left?” returns the current quantity on hand.
  • See the detail — the same reply shows recent movements, the supplier, and pricing, so you know where the stock came from and what it costs.
Suppliers tie back to your shared vendor list — the same record can be a product supplier in Inventory and a bill vendor in Finance. One vendor, one history.

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Moving stock

Two ways to keep the count honest: record each movement as it happens, or set an absolute figure from a physical count.
1

Record a movement

Tell Tia what came in or went out and she logs it against the item. An inflow when a delivery arrives — “received 30 bags of cement” — or an outflow when materials are used on a job — “used 12 bags of cement on JBR Villa 4”.
2

Recount from a stocktake

When you do a physical count, give Tia the number on the shelf and she sets it as the absolute on-hand figure — “stocktake: 48 AC filters on the shelf”. This corrects any drift, no arithmetic needed.
Tie an outflow to a job so your usage stays attached to the project — “used 12 bags of cement on JBR Villa 4” tells Tia both what left the shelf and where it went.

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Low stock

Tia watches your on-hand quantities and flags items that are running low, so you reorder before you’re caught short. Low-stock items appear in the morning brief, alongside the rest of your day — no separate report to check.

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Where this lives in the app

Most stock work happens in WhatsApp, but the full catalog is also visible in the admin app: every product and service, its on-hand quantity, its movement history, and its supplier.

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What’s next

  • Finance — manage the suppliers behind your stock and raise purchase orders when you reorder.
  • Operations — schedule the jobs your materials get used on.
  • Personal assistant — see low-stock flags in the 8am morning brief.